Productivity Knowledgebase

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Microsoft Word appears to be an easy to use program on the surface, but once you start to look into this it can become a very advanced piece of software.

There are many “tips and tricks” articles out there demonstrating Microsoft Word’s capabilities, so we have chosen our favourite – starting with shortcuts:

Ctrl+0

6tps of spacing before a paragraph

Ctrl+1

Single-space lines

Ctrl+2

Double-space lines

Ctrl+5

1.5-line spacing

Ctrl+A

Select all contents on the page

Ctrl+B

Turn on Bold for highlighted section

Ctrl+C

Copy highlighted text

Ctrl+D

Opens font preferences

Ctrl+E

Aligns the line or selected text to the centre of the screen

Ctrl+F

Open a find box

Ctrl+I

Turn on Italic for highlighted section

Ctrl+J

Aligns the text or line to justify the screen

Ctrl+K

Insert a Hyperlink

Ctrl+L

Aligns the text or line to the left of the screen

Ctrl+M

Indent Paragraph

Ctrl+N

Opens New

Ctrl+O

Opens page for document opening

Ctrl+P

Opens print window

Ctrl+R

Aligns the text to the right of the page

Ctrl+S

Saves the document

Ctrl+T

Creates a hanging indent

Ctrl+U

Underlines selected text

Ctrl+V

Paste

Ctrl+W

Closes the document

Ctrl+X

Cuts the selected text

Ctrl+Y

Redo the last action

Ctrl+Z

Undo the last action

Ctrl+shift+L

Quickly creates a bullet point

Ctrl+shift+F

Changes the font

 

Proofing

One handy feature within Word is the proofing feature; Word uses the Flesch Reading Ease test to inform you how readable your document is. To enable this in Word 2013 and 2016, go to File – Options – Proofing and check Show Readability Statistics. Next time you run the spelling and grammar checker it will give you a score of how readable the document is. Documents are scored on a 100 point system with the higher the number being the more readable.

White Board

Another good tip is that you can use your Word document as a white board to write anywhere on the page. To do this, you just need to double click anywhere on the page and it will allow you to write where you clicked, with Word automatically inserting any blanks.

Recent Edits

Our final tip allows you to quickly jump to the most recent edits within the document. To do this simply press Shift+F5 and it will cycle through the most recent points in the document that have been edited. This is a feature that works even once a document has been closed and reopened.

Further Reading

For further reading please visit: https://www.computerhope.com/shortcut/word.htm